Our next meeting agenda
UPPER LAKE CEMETERY DISTRICT
780 CLOVER VALLEY ROAD
P.O. BOX 943
UPPER LAKE, CA 95485
707-275-9313September 15, 2023
4:00 P.M.
1. Meeting called to order, quorum established
2. Citizen Input: Any citizen may speak on items of interest to the public that are with the subject matter jurisdiction, provided that no action shall be taken on any items nor on the agenda. Comments shall be limited to three minutes per person.
3. Approval of Board Meeting Minutes of July 21, 2023, and August 18, 2023.
4. Discussion and approval of expenses for the month of July and August 2023
5. Secretary’s Report
6. Maintenance Superintendent’s Report
7. Old Business:
8. New Business (Discussion/Action): None
9.
10. Closed Session:
11. Adjourn Meeting
780 CLOVER VALLEY ROAD
P.O. BOX 943
UPPER LAKE, CA 95485
707-275-9313September 15, 2023
4:00 P.M.
1. Meeting called to order, quorum established
2. Citizen Input: Any citizen may speak on items of interest to the public that are with the subject matter jurisdiction, provided that no action shall be taken on any items nor on the agenda. Comments shall be limited to three minutes per person.
3. Approval of Board Meeting Minutes of July 21, 2023, and August 18, 2023.
4. Discussion and approval of expenses for the month of July and August 2023
5. Secretary’s Report
6. Maintenance Superintendent’s Report
7. Old Business:
8. New Business (Discussion/Action): None
9.
10. Closed Session:
11. Adjourn Meeting
Our Last meeting minutes
UPPER LAKE CEMETERY DISTRICT
780 CLOVER VALLEY RD.
P.O. BOX 943
UPPER LAKE, CA 95485
MAY 19, 2023, MINUTES
The Upper Lake Cemetery District Board of Trustees meeting was called to order at 4:05 p.m. by the Chairman, Valerie Duncan. Maia Duncan moved that the minutes of March 17, 2023, be approved as read. Anita Crabtree second the motion, motion carried. Anita Crabtree moved that the expenditures of March and April 2023 be approved as presented. Charlie Villines seconded the motion, motion carried. As of April 10, 2023, the cash in the Country Treasury is $31,848.03, Endowment Care fund is $147,625.10, Endowment Care Interest is $37,943.46, and the Endowment Care Headstone is $11,630.16.
MEMBERS PRESENT: Valerie Duncan, Maia Duncan, Anita Crabtree, Charlie Villines, and Lynne Kary
MEMBERS ABSENT: NONE
VISITORS: NONE
CORRESPONDENCE: Connie Ellis called the office to ask if she is allowed to place a bench where her sister is buried. The Board viewed the picture that was provided and okayed her to have the bench set.
SECRETARY’S REPORT: Connie reported that the District books continue to run smoothly. That we are approaching year end and a new fiscal year transition. The recommended budget is attached for the Board to review and approve for submission to the Auditor’s office by May 25, 2023. The budget is projected to increase 5% on utilities. Connie also included that she would be including the payroll QuickBooks fee in this May 2023 check to cover the payroll of October – June 2023 ($35) monthly for a total of $315. Connie stated that the annual QuickBooks fee should not be increasing for the annual platform. Report on file included (Profit & Loss Budget vs Actual, Deposit Details, Check register, and Recommended budget.)
SUPERINTENDENT’S
REPORT: Superintendent Adam Roon provided a verbal report that the district has had 1 casket burial, 3 burial of cremains, and one niche sold. The district has been busy keeping it clean and looking nice. Adam Roon also added that the backhoe needs to be serviced and the repair cost would be estimated to be around 4,200. In addition, Adam stated that the Woodies gas station was going to be closing and that we would need a new fuel provider. The district will be using Eel River Fuel to get fuel for the equipment. Adam let the board know that our part time employee will be out for a while due to a accident.
OLD BUSINESS: NONE
CITIZEN INPUT: NONE
NEW BUSINES: 1. Budget: The district Board raised the budget to 4,500 in the maintenance equipment to cover the cost of the backhoe. The Board approved the budget with the single item to be changed. Charlie Villines moved that the budget be approved with changes in account 17-00. Anita Crabtree seconded the motion, motion carried. 2. The District board reviewed the bids provided for the lawnmower and the board approved Adam Roon to purchase the mower from Graton in the amount of $5,561.22. Lynne Kary moved that the purchase of the mower be approved. Charlie Villines seconded the motion, motion carried.
CLOSED SESSION: NONE
NEXT MEETING SET: July 21, 2023 at 4:00 p.m.
ADJOUNEMENT: 5:29 PM
780 CLOVER VALLEY RD.
P.O. BOX 943
UPPER LAKE, CA 95485
MAY 19, 2023, MINUTES
The Upper Lake Cemetery District Board of Trustees meeting was called to order at 4:05 p.m. by the Chairman, Valerie Duncan. Maia Duncan moved that the minutes of March 17, 2023, be approved as read. Anita Crabtree second the motion, motion carried. Anita Crabtree moved that the expenditures of March and April 2023 be approved as presented. Charlie Villines seconded the motion, motion carried. As of April 10, 2023, the cash in the Country Treasury is $31,848.03, Endowment Care fund is $147,625.10, Endowment Care Interest is $37,943.46, and the Endowment Care Headstone is $11,630.16.
MEMBERS PRESENT: Valerie Duncan, Maia Duncan, Anita Crabtree, Charlie Villines, and Lynne Kary
MEMBERS ABSENT: NONE
VISITORS: NONE
CORRESPONDENCE: Connie Ellis called the office to ask if she is allowed to place a bench where her sister is buried. The Board viewed the picture that was provided and okayed her to have the bench set.
SECRETARY’S REPORT: Connie reported that the District books continue to run smoothly. That we are approaching year end and a new fiscal year transition. The recommended budget is attached for the Board to review and approve for submission to the Auditor’s office by May 25, 2023. The budget is projected to increase 5% on utilities. Connie also included that she would be including the payroll QuickBooks fee in this May 2023 check to cover the payroll of October – June 2023 ($35) monthly for a total of $315. Connie stated that the annual QuickBooks fee should not be increasing for the annual platform. Report on file included (Profit & Loss Budget vs Actual, Deposit Details, Check register, and Recommended budget.)
SUPERINTENDENT’S
REPORT: Superintendent Adam Roon provided a verbal report that the district has had 1 casket burial, 3 burial of cremains, and one niche sold. The district has been busy keeping it clean and looking nice. Adam Roon also added that the backhoe needs to be serviced and the repair cost would be estimated to be around 4,200. In addition, Adam stated that the Woodies gas station was going to be closing and that we would need a new fuel provider. The district will be using Eel River Fuel to get fuel for the equipment. Adam let the board know that our part time employee will be out for a while due to a accident.
OLD BUSINESS: NONE
CITIZEN INPUT: NONE
NEW BUSINES: 1. Budget: The district Board raised the budget to 4,500 in the maintenance equipment to cover the cost of the backhoe. The Board approved the budget with the single item to be changed. Charlie Villines moved that the budget be approved with changes in account 17-00. Anita Crabtree seconded the motion, motion carried. 2. The District board reviewed the bids provided for the lawnmower and the board approved Adam Roon to purchase the mower from Graton in the amount of $5,561.22. Lynne Kary moved that the purchase of the mower be approved. Charlie Villines seconded the motion, motion carried.
CLOSED SESSION: NONE
NEXT MEETING SET: July 21, 2023 at 4:00 p.m.
ADJOUNEMENT: 5:29 PM
